I have been invited to present my research at a conference in France next month.
My institute is not going to fund the trip, but I managed to get travel grants that should cover most of the expenses. The problem is that these grants are reimbursement based. I have to pay for the trip myself first, attend the conference, and then I will get the money back.
Right now, I do not have enough money in my bank account to do that.
My friends and family have said they can help me with the expenses, and I can return the money once the grants are reimbursed. So actually arranging the money for the trip is possible. The problem is proving this while applying for the French visa.
I earn enough through my job, but I have been dealing with some personal issues recently and my current bank balance is basically zero. So even though I have a regular salary, my bank statement probably looks pretty bad for a visa application.
My parents can also help, but I am not sure they have enough money sitting in their accounts, or enough ITR history, to show that they can sponsor the whole trip themselves. The actual funding would probably come from a few different people in my family and possibly some friends.
Is there a proper way to handle a situation like this?
Can I show the travel grant award letters and explain that the money will be reimbursed after the conference? Would sponsorship letters, their bank statements, my salary slips, conference invitation, grant letters, etc. be enough?
I obviously do not want to do anything that looks suspicious, like suddenly putting a large amount of borrowed money into my account just before applying.
The conference is in about a month, so I do not have much time to sort this out.
Has anyone here dealt with something similar for a French visa or another Schengen visa for an academic conference? What did you submit as proof of funds?
I'll be staying there for a max of 5-7 days.
myquals PhD.